North American Versatile Hunting Dog Association
Published February 2004
Name and Purpose
Section 1: Name – Greatland NAVHDA, a chapter of the North American
Versatile Hunting Dog Association (“NAVHDA”)
Section 2: Status - The Greatland Chapter
(“Chapter”) is a nonprofit organization pursuant to the laws of
the State of Alaska and is a sanctioned chapter of NAVHDA
Section 3: Purpose –
Form a statewide chapter of NAVHDA, with membership open
to individuals interested in the versatile hunting dog breeds.
Foster, improve, promote and protect the versatile
hunting dog breeds in the State of Alaska
Provide opportunities for Greatland Chapter members to
field test the versatile hunting dog breeds in the State of
Alaska according to the test standards of NAVHDA
Sponsor training clinics, demonstrations and other
1: Board of Directors
The Board of Directors (the “Board”) shall consist of four
members elected by the general membership (President, Vice
President, Secretary, and Treasurer), and any Directors
appointed by the President.
and Directors must be active voting members of the Greatland
The Board of Directors shall meet at the call of the President,
and will be open to the general membership. A quorum will
consist of four Board members.
shall be no salary or remuneration for services rendered by
Chapter officers or committee chairs, with the exception of
Board authorized expenses, incurred through Chapter business.
members and their duties are:
Section 2: President — The President is responsible
for the operation of the Chapter, and the general and active
management of its business and affairs. The President shall
preside at all meetings of the Chapter and the Board of
Directors, and shall determine the time and place of all
meetings. Duties include acting as principal liaison with
NAVHDA, appointing committee and project leaders, and appointing
persons to fill vacancies occurring between elections.
Section 3: Vice-President - The Vice-president shall
assume responsibilities delegated by the President, in the
absence of the President, in the event of a vacancy of the
position of President, and as determined by the Board of
Section 4: Secretary — The Secretary is responsible
for Chapter correspondence, keeping records, and conducting the
business of the Chapter in accordance with these Bylaws.
Section 5: Treasurer — The Treasurer is responsible
for and maintains the financial records of the Chapter, manages
bank accounts, signs checks, and receives and disburses funds as
approved by the Board of Directors. All Chapter expenditures
must be supported by a receipt, recorded and maintained by the
Section 6: Directors —Directors may be appointed by
the President and will assume duties as assigned. Directors may
include, but are not limited to:
Director of Testing
Director of Training
Director of Judging
Director of Promotions
Section 10: Committee Chairpersons - The President and
the Board may appoint standing or special committees and
chairpersons as needed. Committees may include, but are not
limited to, sanctioned test events, training events, junior
handler program, membership, financial, fund raising,
nominations, annual awards, and other areas.
Section 11: Resignation and Vacancy — Any Officer,
Director or Committee Chair may resign from office at any time
without requiring acceptance by the Board. In case of vacancy in
any of the offices of the Chapter for any reason whatsoever, the
vacancy may be filled by appointment by the President with the
approval of the Board.
Membership and Financial
Section 1: Membership – Membership is open to all
persons of any age. Members become active upon payment of annual
dues. Active members are those who have paid their annual dues
for the current year to both the Greatland Chapter and to
Section 2: Termination of Membership – Memberships
may be terminated:
(a) By resignation, upon written notice to the Secretary.
(b) By lapsing, if a member’s dues remain unpaid ninety days
after the first day of the fiscal year.
(c) By expulsion under the provisions of these Bylaws.
Section 3: Rights of members – Members in good
standing may hold Chapter office, participate in
Chapter-sponsored NAVHDA tests, and vote on Chapter matters.
Section 4: Membership Categories – Memberships may
be charter, lifetime, individual, family, or junior. The Board
or Directors shall establish the criteria for eligibility, dues
amounts and payment schedules for each of these membership
Section 5: NAVHDA Support –Recognition of the
Greatland Chapter by NAVHDA requires at least ten members who
are active members of NAVHDA. NAVHDA membership is a
prerequisite to Greatland Chapter membership. Active members of
the Chapter without current NAVHDA membership may attend Chapter
meetings and vote, but may not participate in NAVHDA-sponsored
tests or events and may not hold Chapter office.
Section 6: Dues – The Board of Directors shall set
annual dues, payable on January 1st of each year.
Dues must be paid by February 28th of each year or
membership is considered lapsed. Dues apply to a calendar year
and are not prorated. Existing or new members paying dues after
October 1st will be considered current from the date
of payment through December 31st of the subsequent
Section 7: Financial
Any bank account established with Greatland Chapter funds
requires prior approval of the Board.
All account applications to banks shall, in addition to
that of the Treasurer, bear the signatures of two other members
of the Board as cosigners. Only the signature of the Treasurer
is required on checks.
The Chapter shall at all times maintain a current NAVHDA
liability insurance policy.
Section 8: Expulsion – Expulsion of a member may be
made by the Board for misconduct, mistreatment or any action
determined by the Board of Directors to be harmful to the
Greatland Chapter, for good cause shown. No refund of dues shall
be made in the event of expulsion.
Section 9: Bylaws Amendments – Amendments to the
bylaws shall be voted upon and shall require two-thirds majority
of the membership voting to pass.
Section 10: Financial statement – A financial
statement of the Chapter shall be published semiannually by the
Section 11: Audits. The Treasurer or Board may request
an audit at any time. Audits may be performed by two active
voting members except for the Treasurer. The auditors must be
appointed by the President and approved by the Board of
Section 1: Delegate to the NAVHDA Meeting
Article VII, Section 3 of the NAVHDA Bylaws (Revised
1977) provides for attendance of a Greatland Chapter delegate at
the annual meeting of NAVHDA, with voting privileges on all
executive business conducted at the meeting.
When deemed advisable and feasible, the Board will select
a member of the Greatland Chapter to attend. This delegate shall
be in addition to any member who might also be serving on the
NAVHDA Executive Council.
Section 2: Field Tests
Field tests conducted by the Greatland Chapter shall be
conducted with prior NAVHDA sanction, and in accordance with the
NAVHDA test rules.
Entry fees for field tests sponsored by the Chapter will be
established by the Board for each test.
Section 1: Voting – All ordinary business of the
Chapter will be decided by majority vote of the members present.
A quorum of the general membership is one-third of the active
members and at least one Board member. Each member in good
standing is entitled to vote at any meeting of the Chapter, and
must be present at that meeting. Proxy voting is not permitted.
Mail ballots will only be accepted for the election of Chapter
officers and the Board of Directors.
Section 2: Elections The Board may make rules
regarding elections as necessary provided they do not conflict
with these bylaws.
Section 3: Terms of Office —
Each officer’s term of office shall be for full two calendar
years. Terms begin on January 1 following the election and
expire on December 31 of the second year.
Section 4: Nominations and ballots– The Board shall
determine the nomination and balloting process.
Section 1: Chapter Business — With the
exception of the annual meeting, Chapter business may be
conducted by use of eMail, regular mail and telephone.
Section 2: General meeting — General membership
meetings shall be held at least every six months. At least one
meeting shall be called the Annual Meeting. General or Special
Meetings of the Chapter may be held at locations based on
membership distribution and at such time and place as may be
designated by the Board. A quorum for each meeting shall be
twenty percent of the members in good standing.
Section 3: Board Meeting — Meetings of the Board of
Directors may be held at locations based on membership
distribution and at such time and place as may be designated by
the Board. Written notice of each Board meeting shall be
provided to the membership by the Secretary prior to the date of
the meeting. The quorum for such a meeting shall be the majority
of the Board.
— In the event of a dispute or grievance with the potential to
damage the Greatland Chapter, the President may appoint a
committee to gather facts and mediate the dispute. If no
settlement is reached, the committee shall present the matter to
the Board for final arbitration.
2: Election Disputes
Board shall be the sole arbiter of disputes regarding the
validity of elections.
The Greatland Chapter may be dissolved at any time by the
written consent of at least two-thirds of the active members.
The Chapter is not organized for profit. In the event of the
dissolution of the Chapter, no part of the net earnings or
assets of the Chapter shall inure to the benefit of any private
The Board of Directors shall ensure that the balance of all
money and other property held or received by the Chapter from
any source, after payment of all debts and obligations of the
Chapter, are used or distributed exclusively to other
organizations in the State of Alaska which are exempt from
taxation under Section 501(c)(3) of the Internal Revenue code of
1986, as amended, and which have a purpose as similar as
possible to the purpose of this Chapter. Alternately, at the
discretion of the Board, remaining funds and property may be
provided to NAVHDA for distribution to other chapters.